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Procurement of Catering Services for the Training on "Enabling: the AgRiDOC: A New Breed of Rice Extensionists





The Agricultural Training Institute-Regional Training Center VI (ATI-RTC VI), ASU Campus, Banga, Aklan through its Bids and Awards Committee invites all prospective bidders to apply for eligibility and subsequently bid for the procurement of CATERING SERVICES FOR THE TRAINING ON “ENABLING THE AgRiDOC: A NEW BREED OF RICE EXTENSIONISTS. Bids received in excess of the ABC shall be automatically rejected at bid opening. Hereunder is the amount to be bid:  


Catering Services for the Training on “Enabling the AgRiDOC: A New Breed of Rice Extensionists
Php 1,783,500.00

1. Prospective bidders should have completed, at least one (1) contract similar to the project that is equivalent to at least 50% of the ABC. The Eligibility Check/Screening as well as the Preliminary Examination of Bids shall use non-discretionary “pass/fail” criteria. Post-qualification of the lowest calculated bid shall be conducted.
2. All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference(s), Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of the 2016 Revised IRR of R.A. 9184.
3. The complete schedule of activities is listed, as follows:
Activities Schedule
Issuance of Bid Documents - June 8, 2017
Pre-bid Conference - June 13, 2017 @ 10:00 AM
Submission of Letters of Intents and Application for Eligibility  - June 8, 2017
Deadline for submission of Bids - June 26, 2017 @ 11:00 AM
Opening of Bids - June 26, 2017 at 1:30 PM
4. Bidding will be conducted through open competitive bidding procedures using a non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act”.
5. Bid Documents will be available only to prospective bidders upon payment of a non-refundable amount of Php 2,000.00 to the ATI-RTC VI cashier.
6. Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations with at least sixty percent (60%) interest or outstanding capital stock belonging to citizens of the Philippines, and to citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183.
7. Interested bidders may obtain further information from ATI-RTC VI and inspect the Bidding Documents at the address given below during office hours from 9:00 am to 5:00 pm.
8. It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that Bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids.
9. The Pre-Bid Conference  will be held at ATI-RTC VI Training Hall, ASU Campus, Banga, Aklan, which shall be open to prospective bidders.
10. Bids must be duly received by the BAC Secretariat at the address below on or before June 26, 2017 at 11:00 AM.  All Bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 18.
11. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted.
12. For further information, please refer to:


Head, BAC Secretariat
ASU Campus, Banga, Aklan, 5601
(036) 267-5951 local 213
Fax no. (036) 267-6785



BAC, Chairperson, ATI-RTC VI 


Instructions to Bidders

1. All Interested bidders/suppliers are required to read and follow the terms & conditions carefully.
2. All entries must be typewritten/printed legibly. Any alterations, erasures or overwriting shall be signed or initialled by the person authorized to sign the quotation. Failure to use this form will result to disqualification.
3. The bids/proposals/offers shall be contained in two envelopes:
          A. First Envelope [labelled as Envelope “A”]:
                i.  Latest Financial Statement with Income Tax Return of the bidder (stamp-   receipt by the BIR).
               ii.  Mayor’s permit issued by the city or municipality where the principal place  of business of the prospective                                       bidder is located.
              iii. Certificate of PhilGEPS Registration
           B. Second Envelope [labelled as envelope “B”]:
              i.  Bidder’s proposal in the prescribed Bid Form   
             ii.  Bidders’s Proposed Menu
4. Each envelope should be securely sealed and marked.
5. Bid proposals/quotation should be submitted in duplicate copy using this Official Bid Form.
6. Bids/offers must specify any and all kinds of applicable taxes including delivery and other charges that the supplier                     requires.
7. Bids shall be submitted to BAC Head Secretariat at Agricultural Training Institute-Regional Training Center VI, ISS Office,           ASU Campus, Banga, Aklan.
8. Late submission of bid shall not be accepted.
9. Bids exceeding the ABC shall be disqualified.
10. Award of contract shall be made to the Lowest Calculated Bid (LCB) and complies with specifications and other terms and       conditions as stated in the Bidding Data Sheet.
11. The Lowest bidder shall be informed immediately and shall be asked to submit additional requirements within two days             after the determination of lowest quotation or during the post-qualification.
12. Price should be valid thirty (60) calendar days after the deadline of submission of quotation.
13. The ATI-RTC VI reserves its right to reject any of all bid/offers/proposals, or not award the contract, and makes no                         assurance that a contract shall be entered into as a result of this invitation.